Administrative and Operations Associate, Education

Reports to: Senior Vice President, Education
Staff reporting to this position: None
Department: Education
Position classification: Exempt, full time; Union - Level 3
Compensation range: $56,000–$64,400 per annum
Work site: On-site (Washington, D.C., office)

Summary

American Progress has an immediate opening for an Administrative and Operations Associate in the Education department. The department includes the Early Childhood, K-12 Education, Higher Education, and Workforce Development policy teams and is dedicated to changing America’s approach to learning by ensuring equitable access to resources, developing community-centered policies, and promoting the ability to participate fully in an inclusive economy built on a strong democracy.

The Administrative and Operations Associate will be driven by American Progress’ mission, “to improve the lives of all Americans through bold, progressive ideas as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country.”

Responsibilities:

• Serve as executive assistant to the Senior Vice President leading the department, which requires coordinating their schedule and maintaining strict confidence on sensitive matters.
• Schedule meetings for policy team leads within the department.
• Develop, operationalize, and improve project management systems and processes, in collaboration with the Senior Vice President, to strengthen department outcomes. This entails tracking workflows, collecting metrics associated with team- and department-level workplans, and managing cross-team collaboration.
• Identify and maintain press coverage and external engagement records across the department.
• Provide logistical support for department public events, conferences, and external meetings.
• Liaise with Finance and Legal teams regarding invoices, contracts, reimbursements, and other administrative forms on behalf of the department Senior Vice President and policy team leads.
• Coordinate staff and visitor travel for the department Senior Vice President and policy team leads.
• Occasionally research, draft, and/or edit letters, invitations, memos, and other documents.
• Perform other duties as assigned.

Requirements and qualifications:

• Bachelor’s degree or equivalent experience.
• At least two years of relevant professional experience.
• Organized, with strong attention to detail.
• Ability to work well in a fast-paced environment with competing priorities.
• Strong interpersonal skills and the ability to work with a team.
• Self-starter who seeks direction as needed.
• Ability to initiate projects and balance multiple projects at once.
• Commitment to American Progress’ mission and goals.
• Strong preference given to career administrative professionals.

American Progress provides a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply. This position is part of a bargaining unit represented by IFPTE Local 70 and has a salary range of $56,000–$64,400.

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